Digital Kamishibai T Cards for Effective Process Confirmation!
April 22, 2022
Organisations often share how hard they find it to manage multiple tasks in various departments; they struggle with maintaining the preset standards for an extended period. Organisations fail to realise the importance of daily checks until they are confronted with declining standards in processes. The common challenges organisations face are one; they have standards but are not followed; two standards exist but are not sufficient or up to the mark to drive improvements.
Process confirmation addresses the problems mentioned above and provides an effective solution to check whether the work is done according to the standards and control points. By regularly reinforcing standards, organisations can confirm that systems and processes are working as intended. Process Confirmation helps organisations identify:
● Non-compliance
● Improvements
● Problems
● Wastes
Process confirmation is one of the four essential routines of the Daily management system, the others being ‘Daily Accountability Process’, ‘Leader Standard Work’ and ‘Gemba Walk’. Let us look at all the four routines of the Daily management system.
Daily Accountability Process is all about the team’s performance. The process aims to engage people at different levels and ensure that they have what they need to complete the task for the day.
Leader Standard Work encourages and creates an environment of continuous improvement in organisations. It mainly focuses on leaders and their key responsibilities and helps leaders initiate, confirm, and sustain standards and improvement initiatives.
Gemba Walks is one of the Lean guiding principles that leaders practice daily to understand the ground-level reality. It is a structured process that identifies opportunities, develops people, and learns about the day-to-day operation.
Process Confirmation is a set of audits to check whether the processes adhere to the preset standards. It helps leaders or responsible persons evaluate and reinforce standards to improve efficiency.
A Digital Solution for Process Confirmation
A digital solution for process confirmation makes the audit process more effective, saves time and reduces errors. Digital T Cards for Process Confirmation make it much easier for organisations to confirm standards in processes. Organisations can stay ahead of their competitors using a digital solution for process confirmation. Features of T cards for process confirmation include:
1. Drag & Drop
Drag and Drop feature in process confirmation software makes it easy to move tasks from one stage to another. Track and change the status of audits, and get real-time updates.
2. Multicolor Cards
Muti-color cards contain information on what to be done, by whom, when and how to confirm process integrity. Easy to identify and prioritise tasks/audits.
3. Simple & Effective Audits
Audits can be initiated, assigned and monitored regularly. The simple and precise audits give valuable insights into the ongoing processes through which leaders can ensure the work done is right and meets the standards every single time.
4. Prioritise & Schedule Audits
Based on criticality and the urgency to reinforce and confirm standards, audits can be assigned daily, weekly, and monthly. Prioritise, assign and ensure that audits are executed on time.
5. Mobility & Global Accessibility
Access process confirmation software from anywhere at any time. Gain access over multiple devices, track and monitor progress from different locations.
In short, the Digital T Cards for process confirmation, also known as Digital Kamishibai Boards, help organisations conduct audits for process confirmation resulting in standardised processes.
