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Digital Kamishibai Boards for Process Confirmation

Confirm that systems and processes are working as intended by reinforcing standards

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What is Process Confirmation?

Process Confirmation is a systematic audit process to check whether the work is done according to the standards and control points.

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Hybrid Solution for Process Confirmation

One solution, that's all you need! Confirm that systems and processes are working as intended, reinforce standards to maintain expectations or goals of the organisation.

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What, Who, When & How?

Digital Kamishibai Cards contain information on what to be done, by whom, when and how for confirming process integrity. Audits are assigned and monitored regularly. Audits give valuable insights on the ongoing processes.

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T cards are a simple and effective tool to track and record various processes in any business. Irrespective of industries, all organisations benefit from t cards.

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Identify Issues, Provide Support!

Check whether the current standards are still valid, if not understand and act on the root causes. Provide constant support to the team, to sustain the preset standards.

Daily, Weekly and Monthly Audits

No more delayed audits, get it done on time. Create tasks in a Click! Schedule, allocate and execute audits. Assign responsibility to individuals, track progress of the audits, initiate and implement corrective measures.

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Align Goals Within Organisation

Align organisational goals from top to the bottom level. Monitor how well teams are performing, to achieve the set organisational goals. Maximise efficiency by carrying out audits regularly.

SQCDP Boards

SQCDP (Safety, Quality, Cost, Delivery and People) boards to increase daily management processes visibility. Track targets and their progress. Customise the board exactly as you want and drive continuous improvement.

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Track Progress

Feedback is important! Track and monitor performance and share feedback to improve performance. Reports on individuals and their assigned tasks.

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Dynamic & Downloadable Reports

Get auto-generated reports and summaries in a click! Gather meaningful insights, to improve business performance. Precise and detailed reports.

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Request Your 1-Month Free Trial!

T cards are a simple and effective tool to track and record various processes in any business. Irrespective of industries, all organisations benefit from t cards.

Process Confirmation Checklist

Process confirmation, sometimes called Kamishibai, is the systematic auditing of the standards and control points for the critical processes to ensure that it meets the agreed standards. It is not an elaborate audit system but a brief, informal and time-based activity. The ideal situation is the set standards being fulfilled, but there is always scope for feedback and improvements. Each leader performs the process confirmation within their responsible area and is reviewed and updated regularly.

Where is it applicable for Process Confirmation?

In addition to the everyday application in various industries, process confirmation finds special application in the following areas:

  • Installing new equipment or introducing new people
  • Redesigning the method
  • After a Kaizen event
  • During the control phase of a six sigma project.

Steps involved in the process confirmation include:

  • Going to the process
  • Pulling out the audit card
  • Reading the instructions on the card
  • Observing the process
  • Asking questions
  • Providing feedback
  • Taking corrective action if needed
  • Returning the card to the completed status

Process confirmation checklist or the audit list varies according to the industries. But some of the common checklists that are used for process confirmation are:

  1. Safety: Safety is paramount. This relates to the safety and security measures that the company observes, ranging from the safety of the machinery to the security standards which the workers follow.
    • Are the workers provided with Personal Protective Equipment (PPE) like safety glasses, protective hearing devices, hard hats, respirators and full body suits and are they wearing them while performing the task?
    • Are the Safety Data Sheets (SDS) of the chemicals used in the procedure available?
    • Is the company equipped with safety equipment like fire extinguishers and eye washing stations? Are they in proper working condition and easily accessible to everyone?
    • Are the machine guards in good working condition and installed in the right place?
    • Do the workers follow the proper dressing patterns according to the nature of the job to avoid ergonomic risks?
    • Is there an emergency phone number available?
    • Are the safety conditions carried out according to the work permit provisions?
    • Have the workers signed the work permit and are aware of the risk taken and of safety measures related to the work?
    • Have the workers undergone the EHS&S (Environment, Health, Safety and Sustainability) orientation and training?
  2. Materials: For the proper working conditions, a company requires an adequate amount of materials organised in the correct sequence.
    • Does the shopfloor have the required amount of materials placed in the correct order?
    • Is there any deficiency affecting the production, or is the excess material causing waste generation?
    • Do the workers face any delay in receiving the materials?
    • Are the machinery and hand tools organised and used according to the tasks in production?
  3. Movements: Every motion inside the factory floor affects the work efficiency and product quality.
    • Do the workers follow the standard work instructions?
    • Is there an organised way to move materials across the production process? Should there be any addition or elimination of the steps?
    • Are the operations carried out efficiently, and are there better ways to execute the task?
    • Are the assembly operations uniform, or are there any interruptions in the process?
  4. Location: The safety and efficiency of the workstation are directly related to the location and the design of the workstation.
    • Is the location suitable for achieving this station's objective?
    • How is the area helpful for transporting the materials and delivery of the goods?
  5. Reporting issues: A sound system for reporting issues at the earliest can benefit the process.
    • Do the operators have direct access to the manufacturers by which they can give feedback to them on the work instructions?
    • Are the reported problems resolved at the earliest, or is there any delay?
    • Are the reported problems documented?
    • What are the reporting options available to the employees relating to their concerns about quality, safety or efficiency and are they aware of these options?
  6. Documentation: Documentation of the standard work instructions helps improve the quality of the processes.
    • How is the standard work documentation maintained on the shop floor?
    • To whom are all these instructions available? Can they understand it and review it regularly?
    • What is the procedure for changing or modifying the documentation? Are the operators regularly reviewing the changes?
  7. Follow up: Follow-ups are mandatory for properly handling non-conformities, especially when they don't match the required specifications.
    • What are the proposed changes to the processor area?
    • How is the follow up monitored and accessed?
    • What should be the new additions to future audits based on the customer reviews and corrective actions?
    • If an automated platform is not used, how is it ensured that the auditors have the updated checklist?
    • How is the problem addressed? Is it handled on the spot, or the focus is needed till the root cause analysis or corrective action?
  8. Permit to work: It is a documented procedure that authorises the worker to carry out the work within a specified time frame. Based on the risk assessment, they also set out the necessary precautions.
    • Are all the documents referred to in the permit, like the Job Safety Analysis, Method statement etc., attached?
    • If the task requires a Permit to Work (PTW), is there a General Work Permit and secondary permit present?
  9. General: The general checklist, which is common to the industries and which are carried out regularly includes
    • Are the workers familiar with the nature of the job, especially when there is a risk involved?
    • Do the workers have access to the site emergency numbers?
    • How is the workplace left after the completion of the work? Is it left clean and organised?
    • Did the area owner or designee visit the floor prior to the approval of the process to evaluate the conditions and the risks involved?
    • Once the work is completed, did the area owner or the designee visit the workstation and sign the hand back section on the permit?
    • Does the station have the proper equipment and fixtures needed for the task?
    • Are the error-proofing devices available and in proper working condition, and do the operators use them properly?

These are some of the common categories addressed in the process confirmation audit in almost every industry, which can also be customised according to industry requirements. Moving from surviving to thriving means not being the strongest nor the most intelligent, but the one who is adaptable to the situations is the company that truly thrives. Going digital is no longer an option, it is a necessity! Digital T cards for Process Confirmation can help the organisation validate whether the processes are working as intended and reinforce standards to maintain the organisation's expectations and goals. Digital T cards can bring out meaningful quality improvements by tracking the process confirmation.